While lockdowns all over the world are starting to ease a little, it’s important for us all to keep our eyes on the ball. – If you can, introduce floor-markings to show employees and customers a visual representation of the 1m gap required for social distancing. Make sure that the memo is brief and to the point so that the message rolls through effectively. This not only brings awareness among the colleagues, but also makes your office sanitized and cleaned. Often, it is difficult to provide each employee with information, especially if it is a big organization. Pitch in to show employees the importance of working together to keep the business clean. If workers know leaving a messy trail could cost them a raise or promotion, they may be motivated to make cleaning more of a priority. This is because this is a transitional period where everyone is trying to get used to new ways of living and working together. Your email address will not be published. The work is challenging, but if we put our heads together, I am sure that we can face every challenge that comes our way. Provide your employees with an office cleaning policy and make sure to enforce the rules on a regular basis. Home » Sample Letters » Letter to Employees to Keep the Office Clean. It has never been more important for companies to take the lead and ensure their employees know about office cleanliness. If your business needs any assistance with the way you handle your disinfection cleaning regime, don’t hesitate to contact us today. Employees … Please fill in our short form and a member of our team will be in touch. Cleaning rules for employees should begin in their own workspaces. Consider a sizable reward, like regularly handing out “clean desk” tickets that go into a quarterly cash prize drawing. However, don’t miss the opportunity to remind your employees that you are there to offer them the support and guidance they need. We have been keeping up with CDC recommendations, as well as recommendations from The Worldwide Cleaning Industry Association (ISSA), and have been taking important steps to ensure the safety of our cleaning crews, as well as our customers and their spaces. Hygiene is our greatest weapon in the fight against coronavirus. The condition of an office or place of business can impact how customers perceive your operation — for better or worse. Consider remote working options, too. By writing a small memo, your office will become a shining clean, and organized place in no time. A handy tool for dusting purposes must always be present in the drawer for cleaning the settled dust on computers, furniture etc. Keeping in touch with the office employees regarding internal official matters is important. I hope all of you are doing well and enjoying the new projects that have come our way. Choosing the right words, and making sure that you elicit information in a positive manner is what will make this happen. Make a page for your employee manual, and distribute the same content in a "clean up after yourself" email. – Also, shifting rotas around to ensure employees are not too closely packed togethe could be another option to consider. A memo to staff to keep the office clean should be a high priority. Office Cleaner Job Description, Duties, and Responsibilities for Resume, No Smoking Policy Memo Sample to Employees, Foot Locker Sales Associate Job Description, How Academic Role has Changed in this Pandemic, Appreciation Letter to Employee for Good Customer Service, Entry Level Barista Resume With No Experience, 25 Entry Level CNA Resume Objectives with No Experience, 33 Security Supervisor Interview Questions and Answers. Keep hand wipes in drawers to clean up any coffee spills. Similarly, the tone in which your letter is written makes a difference. Lack of attention to those details makes our company look sloppy and can have a negative impact on what we each earn.”. Encouraging workers to stay home if they are sick. We kindly ask for your assistance in making sure that you remove all floor mats or. For example, if the office makes it through an entire week with a clean break room at the end of each day, bring in doughnuts Monday morning. I hope you all are well and enjoying your work at AAA Corporation. by emily on March 24, 2012. Refer to the following letter sample that tells employees to keep the office clean – in a polite manner! Date: Subject: Mention the reason of writing the memo in the first paragraph. – Introduce a one-way system around your workplace to prevent the need for employees to pass one another in close proximity. See also: Sample Memo to Keep the Office Clean. This might be a friendly reminder for the first offense or a formal reprimand for continued lack of cooperation. If you’re looking for more information, need to talk to someone about an enquiry or want to chat about your service needs, then you’ve come to the right place. – You should consider limiting or maybe even closing communal spaces where possible. This eliminates resentment between employees and gets the job handled on a regular basis. Start leveraging powerful features and streamlining processes today!
As a matter of fact, you have to get your point across without sounding like a tyrant.
The credit for this goes to all the passionate and hard working office colleagues. In order to maintain the cleanliness and order of the office, it is a good idea to distribute a memo to office staff regarding the cleanliness of the office. This office is our home away from home – let’s keep it a happy place to be in! Put a canister of sterilized wipes in your office drawer or closet for quick cleanups of coffee spills. In view of this, I believe that we need to make a conscious effort to keep the office clean and organized at all times. In 1994, she launched a full-service marketing and communications firm. Motivating employees to keep the break room and office work spaces clean and organized can be a tough task. See what WorkWave Service can help your business accomplish. Likewise, you have to make sure that your tone is not condescending either. Coronavirus has no doubt ground the world to a halt in 2020. You can write down a short memo and distribute it among the co-workers. I have introduced measures to keep you and our customers as safe as possible, but you can help us even more. However, unless your staff has lots of extra time to clean, there is only so much they can do while getting their own work done. To: All Staff From: Office Manager Subject: Kitchen Cleaning Responsibilities Date: September 2019 Dear Staff Members: It has come to … The cleanliness not only energizes the mindset of the workers it also provides a boost to the organization by providing more clients and business. With that in mind, here is an example memo you can send/email internally to your staff to inform them of your new business practices: First, allow me to welcome you all back to work. The workers here are expected to understand their responsibilities linked with cleanliness inside the office premises. Subject Line: Office Cleaning Scheduled That’s why it is important that your employees are aware of what they should be doing as they come back to work. For instance, … In order to maintain the cleanliness and order of the office, it is a good idea to distribute a memo to office staff regarding the cleanliness of the office. Irvine from Jenkins Department Store from Scotland. Changing workplace culture is a necessary consideration, too. Promoting frequent and thorough hand washing, including providing workers with a place to wash their hands. Required fields are marked *. She is also the author of several nonfiction trade publications, and, in 2012, had her first young-adult novel published by Glass Page Books.
I sincerely hope you and your loved ones are in the best of health. Encouraging workers with written memos, posters, and videos to take office cleanliness seriously is a great way to boost awareness and cleanliness in the office. Related: Back to work safely: Deep cleaning & Disinfecting Your Workplace, Related: 7 advantages to outsource your office cleaning. Consider a role-playing activity at a staff meeting to emphasize your points — for example, someone not being able to find an important document because of a messy desk and losing a sale. I expect that the workers at XVX Company are enjoying every moment while performing their respective duties. Keep cleaning staff in the loop about dust and spills, so that they can clean them immediately.
Cleanliness at the area, where one has to work all day long should emerge as the prime priority of office go-ers. Thank you all for your personal understanding and cooperation. Letter to Employees to Keep the Office Clean, Medical Office Manager Job Description Sample, No Smoking Policy Memo Sample to Employees, How Academic Role has Changed in this Pandemic, Appreciation Letter to Employee for Good Customer Service, Entry Level Barista Resume With No Experience, 25 Entry Level CNA Resume Objectives with No Experience, 33 Security Supervisor Interview Questions and Answers. If you encounter any cleaning or sanitation issues during your time in quarantine, we are here to help. To: This is for whom the memorandum is written for. Here are a few tips that you can follow to maintain cleanliness: I am confident that my instructions will be taken in a positive light by all of you. Dear [Customer Name], Cleaning services have been deemed an essential business in the state of [State], which means that we are remaining open to serve you and your family and ensure your homes and businesses remain safe, healthy, and clean. Workplace environment also can affect the mood and productivity of staff, making a clean, organized space all the more important. If the clean up after yourself memo is not working, you need to provide incentives … } It’s also important you let your employees know that you are there to support them through this difficult transition into new working practices. Even better, if there are a few people in the office who seem to bear the burden of cleaning up after others, pay them for their efforts. If necessary, print that page and circulate it among employees. Following is the template of writing a memorandum: From: This will inform the addressee as to who sends the memo. I have the following suggestions for maintaining the cleanliness of the office: While the sanitation inside the office is the primary duty of the office cleaning staff, we also must be placed responsible for looking after a healthy environment all around us.
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